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How Do I Open A Shared Folder In Outlook Web Access?

 

If another Exchange user has shared a folder with you (for instance, you were given permissions to view someone's Calendar folder), you can view the folder in Outlook Web Access. Follow the instructions below for your version of Exchange.

For Exchange 2010 customers

Log in to your mailbox in Outlook Web Access.

To open a shared Inbox:

  1. Right-click your mailbox name in the left pane and choose Open Other User's Inbox.

  2. Click Name to select the person who shared their Inbox with you.

  3. Click OK to open the shared Inbox.

To open a shared Calendar:

  1. Switch to the Calendar.
  2. In the left pane, right-click My Calendars and choose Add calendar.

  3. Click Name to choose the person who shared their calendar with you.
  4. Click OK to view the shared calendar in the Reading Pane.

To open shared Contacts:

Change the URL in the address line of your browser. Delete everything after https://XX.exchXXX.intermedia.net/owa and replace it with:

/Email Address/?cmd=contents&module=contacts

For Email Address, type the other user's email address.
For example: /john@example.com/?cmd=contents&module=contacts.

For Exchange 2007 customers

1. Log in to your mailbox in Outlook Web Access.

2. Change the URL in the address line of your browser. Delete everything after https://owaXXX.intermedia.net/owa and replace it with:

/Email Address/?cmd=contents&f=Folder

  • For Email Address, type the other user's email address.
  • For Folder, type the name of the folder that you want to open, such as "calendar," "contacts" or "inbox".

For example: /john@example.com/?cmd=contents&f=calendar or /john@example.com/?cmd=contents&f=contacts.

 

3. The shared folder will open in the same window.

For Exchange 2003 customers

1. Log in to your mailbox in Outlook Web Access.

2. Change the URL in the address line of your browser. Delete everything after https://owaXXX.intermedia.net/exchange and replace it with:

/User Name/Folder

  • For User Name, type the other user's Exchange username.
  • For Folder, type the name of the folder that you want to open, such as "calendar," "contacts" or "inbox".

For example: /jane.smith/calendar or /jane.smith/inbox.

The user's account name is the same as the user's mailbox username. Read the Knowledge Base article on What Is My Username And Primary Email Address For My Exchange 2003 Mailbox? for more information.

3. The shared folder will open in the same window.

Note: If you are an Exchange 2003 user, you will not be able to make changes to the other user's information in Outlook Web Access, even if you have been granted rights to make changes. Shared folders are opened in Outlook Web Access 2003 as "read-only" by default. If you need to make changes to the folder contents, you'll need to use Outlook 2000/2002/2003 or Entourage 2004 to make those changes.

 
Article ID: 1192
Keywords: Delegate Calendar OWA Outlook Web Access
Direct Path: http://hosting.intermedia.net/support/kb/viewKBArticle.asp?id=1192